General Knowledge Of Conference Reception Etiquette

According to the different number of people attending the meeting, the different contents of the preparations for the conference reception and the different ways of meeting reception, the organization method of the meeting is discussed.

Requirements are also different.

The first is the preparatory work for the conference.

According to the size of the meeting, determine the reception specifications.

Issue meeting notice and meeting schedule.

The notice must include the name of the Convenor, the name of the organization, the name of the unit, the time and place of the meeting, the theme of the meeting, the participants of the conference, the expenses of the meeting, the materials to be taken, and the way of contact.

Notice should be attached to the receipt, so as to determine whether the invited person is attending the meeting, and whether there are other requirements for the meeting.

For the participants in the field, a roadmap for meeting places and accommodation hotels is also required.

This roadmap avoids many troubles that foreigners ask for directions.

The schedule of meetings is a specific arrangement for each day of the meeting. It is an important basis for people to understand the meeting.

Its form can be either literal or tabular.

It can be distributed together with the notice of the meeting.

Choice

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The selection of the venue should be considered comprehensively according to the number of people attending the meeting and the contents of the meeting.

It is best to meet the standards.

First: the size should be moderate.

The venue is too large, the number is too small, the empty seats are too loose and loose, giving the participants a feeling of depression. The meeting hall is too small, too many people, crowded together, like rustic people going to market, it is not only stingy, but also can not open up.

Therefore, British Prime Minister Churchill once said: absolutely do not need too much room, and only a size of the room.

Second: the location should be reasonable.

The conference convened by history will be scattered in one or two hours, and the venue can be set in a more concentrated place.

For more than a day's meetings, try to keep the location closer to the home of the attendees, so as to avoid the participants rushing back and forth.

Third: the ancillary facilities should be complete.

The staff must check the lighting, ventilation, hygiene, service, telephone, sound amplification, recording and so on. It can not be because the last meeting is from here. There is nothing wrong with it. It is hasty to think that this time will be equally successful.

Otherwise, it may cause losses.

Fourth: there must be a parking lot.

The convening of a meeting in modern society is not enough for a pair of sandals and umbrellas to come to the meeting.

Cars and motorcycles must have parking lots to open.

The layout of the venue.

The layout of the venue includes the decoration around the venue and the allocation of seats.

General large-scale meetings, according to the content of the meeting, hanging banners in the hall.

Welcome and celebrate slogans at the door.

Appropriate bonsai and potted flowers can be placed in the venue. In order to make the venue more solemn, the national flag, the party flag or the national emblem and emblem can be hung on the rostrum.

If you need to place cups and drinks on the table, you should scrub them clean and put them in a beautiful and unified manner.

The arrangement of seats should be in accordance with the style and atmosphere of the meeting and the order of concierge.

Round table type.

If you use a round table or an elliptical table.

This arrangement allows participants to sit around the table with their leaders, thereby eliminating the feeling of inequality.

In addition, participants can clearly see the faces of other people, and thus facilitate exchange of views.

This form is suitable for meetings of about 1020 people.

Seating arrangements should pay attention to the guests or superiors and business leaders and escort to face to face. The top leaders of guests should sit in the middle position of facing south or toward the gate, and the top leaders of enterprises should sit opposite to their superiors.

The diagonal of the same level is sitting opposite.

2. Mouth type.

If you use a long square table.

This form is more suitable for meetings with larger numbers than round tables.

Classroom type.

This is the most widely used form. It applies to meetings that convey the situation and instruction. There are more participants and no need to discuss and exchange views between participants.

In this way, the rostrum meets the auditorium.

The seat of the rostrum is arranged according to the position of the personnel and the status of the society.

The seat of the chairman is in the middle row of the first row, and the rest is arranged according to the principles of the left and the right.

Get ready

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The conference group should prepare the necessary information on the topic of the meeting, which will be distributed to the attendees in the folder after being arranged, so as to facilitate reading and preparing speeches for the participants.

Reception etiquette before the meeting.

Check before the meeting.

This is a remedy for the ill prepared or not implemented areas at the preparatory stage.

For example, check audio-visual, documents, and so on.

Advance to the reception.

Receptionists should enter their respective jobs and enter the work status before the participants arrive.

The general reception work is divided into the following positions.

Sign in.

Set up a signature desk with 1-2 staff members. If you want to receive a higher reception, you can send Miss etiquette.

Signature Taipei has brush, pen and check-in book.

When you pass a pen to your guest, you should take off the pencil cover and hand it to your pen.

If it is a brush, dip it into ink and then hand it on.

The attendance book should be more delicate for preservation.

If you need to distribute the information, you should hand it in courtesy.

Receptionists should regularly report to the organizer of the meeting.

2. Seat introduction.

After check-in.

The receptionist should be polite to the participants.

For important leaders, a lounge should be first introduced, accompanied by the leader of the enterprise, and then seated at the podium for a few minutes before the meeting begins.

(3) reception.

After the attendees sit down, the receptionist should deliver tea, or pass on towels and fruits, enthusiastically answer all kinds of questions to the participants, meet all kinds of requirements, and provide the most thoughtful service.

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