Management Of Company Documents

< p > < strong > 1, the release of documents: < /strong > /p >

< p > (1) the finance department, the production department and the marketing office, which are issued under the name of this department and issued under the jurisdiction of this department, are arranged separately for distribution and recovery.

It is necessary to issue the implementation documents among the horizontal related departments of the company, and arrange the unified distribution and recovery by the office.

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< p > (2) all departments need to print and photocopy the documents when they need to arrange the distribution of the documents. The department manager writes in writing the scope and time of issuance, and sends the signature to the comprehensive management department. The director of the office arranges the distributors to issue the documents.

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< p > (3) any document, the issuer shall establish a "file release and recovery registration form".

All documents issued to all departments are signed and received by the department heads.

If the person in charge of the Department is absent, the signature of the Department is signed.

The agent must be responsible for pferring the document to the person in charge in time.

Documents to be received by individuals should be set up by the Department within the Department.

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< p > (4) the documents, including learning materials, should be distributed to the following management, auxiliary staff and staff members of the section chief, and the distributor should only be sent to the relevant section chief level managers, and then arranged by the senior section manager to the relevant individuals.

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< p > < strong > 2, file changes: < /strong > < /p >

< p > (1) any cause of any individual word in a document needs to be changed, and the change will not affect the neat and beautiful appearance of the entire document. The head of the Department of the original establishment shall specify in writing the location of the change and how to change it (data or principle must be submitted to the direct manager for endorsement), together with the preparation of the private seal of the Department responsible person to send the original distributor, and the original distributor shall make changes according to the original distribution scope and archiving.

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< p > (2) the document issuer may change to the original person on the spot according to the number of changes and the situation of simplified, and may also make a change after the recall, and then return it to the original recipient.

However, when changing, two lines must be used to cut out the original sentence, new words should be written in the space above the corresponding sentences, and the official seal of the original department should be set up at the change place.

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< p > < strong > 3, file conversion: < /strong > < /p >

< p > (1) any cause for large area modification of a single page of a document needs to be changed. The original page shall be modified and printed and photocopied, and the head of the Department shall make a written change of the page. It is a data based, principled amendment, signed and approved by the manager, and sent to the original distributor.

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< p > (2) all documents that need to be changed, are issued by the issuer, and the execution time is marked, and the original page is destroyed.

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< p > < strong > 4, recovery and invalidation of documents: < /strong > < /p >

< p > (1) as a result of the company's system summary, departmental adjustment, planning changes and other reasons, the contents of the original document and the contents of the new document are repeated and conflicting, and the invalidation of the original document will result from the compilation of the department or the new document.

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< p > (2) when the document issuer reclaims the document, he must hold the "document delivery and recovery registration form" signed by the original receiver in the relevant column of the registration form and return it.

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< p > (3) every year in late December, the office will notify the departments to clean up and recycle the ineffective materials such as documents and statements which are not uniformly recovered in the current year.

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< p > (4) all recovered documents were sent to the office on the day of recovery and arranged uniformly by the office director.

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< p > < strong > 5, other provisions: < /strong > < /p >

< p > (1) any department's document draft or formal draft in the name of the company must be distributed to the chairman and general manager, the finance manager, the production manager, the marketing manager, the company's functional departments and other related personnel, so as to understand the direction of the company's policy and make systematic modifications according to the company's various aspects, so as to ensure the coordination of the interface departments.

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< p > (2) no matter the documents issued by departments or companies must be filed in the record room before they are issued.

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< p > (3) any person in charge of a relevant department must receive or communicate the employee who is required to perform. If it is necessary to copy it to the relevant employees, it must apply to the original issuing department, and the original issuing department will copy it according to the issuing procedure.

It is not allowed to copy privately to avoid the uncontrolled use of documents, resulting in confusion between effective and invalid versions.

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< p > (4) all page changing or obsolete documents are archived or the relevant departments need to keep the reference certificates. The issuer only needs to cover the invalid chapter, but not to withdraw them. However, the archivists must register them in the "invalid documents" column and keep them properly for future reference.

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< p > (5) the issuance of documents belongs to the discussion draft, and after the conclusion of the discussion of the person's organization, the document should be submitted to the Department on time.

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< p > (6) the document issuer must bind the used "document delivery and recovery registration form" in a quarterly booklet and keep it properly for reference or recovery.

The retention period is three years.

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< p > 6, no person shall be provided to the company outside the company without the approval of the general manager.

In addition to fines of 50 yuan, he is responsible for all the consequences arising therefrom.

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< p > 7, if the provisions of these Provisions are violated, the responsible person shall be fined 50 yuan each time, and shall be directly led by the company to collect the fine.

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